Executive Assistant (Mental Health Practice)

Position Overview: We are seeking a highly organized and detail-oriented Virtual Assistant to provide administrative and organizational support. The ideal candidate will excel at following instructions, managing a variety of one-off and recurring tasks, and maintaining clear and consistent communication. You will be instrumental in helping streamline operations and support the ongoing needs of our growing team. Key Responsibilities: Administrative Support: Execute a wide range of one-off administrative tasks as assigned; calendar management, scheduling, and meeting coordination; document formatting, data entry, and basic research. Organizational Systems: Create, maintain, and improve organizational systems in Notion and Google Drive; manage shared team documents and dashboards to ensure accurate and up-to-date information; track and follow up on outstanding tasks across departments. Project Support: Collaborate with team members on task tracking and status updates; ensure follow-through on delegated items and action items; prepare summaries or briefings as needed before meetings. Position Overview: We are seeking a highly organized and detail-oriented Virtual Assistant to provide administrative and organizational support. The ideal candidate will excel at following instructions, managing a variety of one-off and recurring tasks, and maintaining clear and consistent communication. You will be instrumental in helping streamline operations and support the ongoing needs of our growing team. Key Responsibilities: Administrative Support: Execute a wide range of one-off administrative tasks as assigned; calendar management, scheduling, and meeting coordination; document formatting, data entry, and basic research. Organizational Systems: Create, maintain, and improve organizational systems in Notion and Google Drive; manage shared team documents and dashboards to ensure accurate and up-to-date information; track and follow up on outstanding tasks across departments. Project Support: Collaborate with team members on task tracking and status updates; ensure follow-through on delegated items and action items; prepare summaries or briefings as needed before meetings. Why Join Assist World? 100% REMOTE $50 birthday bonus $200 testimonial bonus $500 entry monthly raffle NO TRACKER. NO PROBLEM Qualifications: Proven ability to follow instructions precisely and consistently. Strong organizational and time-management skills. Previous experience in an administrative or virtual assistant role preferred. Comfort with digital tools and cloud-based platforms. Excellent written and verbal communication skills. Self-motivated and proactive with a keen eye for detail. Tools You’ll Use: Notion – for task tracking, documentation, and internal systems. Hubspot – for CRM and communication tracking. Google Suite – for email, calendar, drive, and document creation. Working Structure: This is a remote position with flexible working hours. Expectation of a weekly 1:1 meeting with the direct manager for alignment and updates. Must be available to communicate and respond to requests in a timely manner during core business hours.