Personal Executive Virtual Assistant (Admin, Outreach & Music Industry Support)

Role Overview We are seeking a Personal Executive Virtual Assistant to provide dedicated administrative and operational support to an individual working across music, creative projects, and business administration. This role is not supporting a team or company — it is solely personal support for one founder, helping streamline admin tasks, manage outreach, coordinate communications, and reduce day-to-day workload. The ideal candidate is highly trustworthy, proactive, strong in written communication, and comfortable acting on behalf of the client in professional outreach and correspondence. Key Responsibilities Administrative & Executive Support - Manage inboxes and written communications on behalf of the client - Draft and edit emails, messages, and short-form written content - Assist with scheduling, calendar coordination, and task follow-ups - Support day-to-day administrative tasks as priorities shift Outreach & Networking Support - Conduct cold outreach via email, DM, or online platforms (no cold calling) - Research and identify relevant: venues, promoters, industry contacts, potential collaborators - Initiate outreach using the client’s name and accounts (not third-party profiles) - Track outreach activity and responses Research & Industry Support - Research people, companies, and opportunities within the music and creative industry - Compile findings into clear, actionable summaries - Identify and organize contact lists for follow-up Finance & Admin Assistance (Light Support) - Assist with basic invoicing and financial admin - Work confidently within spreadsheets (Google Sheets / Excel) - Navigate and update records in Xero (experience preferred, not required) - Support financial organization without full bookkeeping responsibility Workflow & Collaboration - Communicate via Slack - Track tasks and projects in Asana - Maintain clear documentation and task status updates Tools & Software Required / Strongly Preferred - Google Workspace (Docs, Gmail, Calendar, Sheets) - Google Sheets or Excel (comfortable navigating spreadsheets) Nice to Have - Xero - Slack - Asana (Lack of experience with Slack or Asana is not a deal-breaker if willing to learn) Working Hours - Part-time: 20 hours per week - Preferred coverage: UK afternoon hours - Can include overlap with UK time or work while the client is offline - Flexible schedule with reliability and consistency Ideal Candidate Profile - 3–4+ years experience as an Executive Assistant, Personal Assistant, or Admin VA - Strong written communication and copy skills - Highly organized, proactive, and detail-oriented - Comfortable acting on behalf of the client with professionalism and discretion - Trustworthy with access to accounts, passwords, and sensitive information - Able to work independently and integrate deeply into the client’s workflow Why Join Assist World? - 100% REMOTE - $50 birthday bonus - $200 testimonial bonus - $500 entry monthly raffle - NO TRACKER. NO PROBLEM