Executive Assistant of Operations

remote-job.net Job Summary: 💶 Salary: Not specified ⏰ Weekly working hours: Part-time 🔍 Recommended experience: Junior 🎓 Recommended education: Not specified 🏭 Industry: Not specified 📋 Main responsibilities: Organization of team appointments and meetings. Preparation of reports and presentations. Planning and organizing events. ✅ Main requirements: Experience in administrative or operational roles. Attention to detail and organizational skills. Professional language proficiency in Spanish and English. About the company Legados is an organization dedicated to strengthening social cohesion and protecting our natural heritage through long-term environmental solutions. We are committed to engaging more people and organizations, especially those with local roots and traditional values, in actively shaping a sustainable future. We believe that community organization and leadership are crucial for driving long-term change. Therefore, we bring together diverse actors from civil society to identify shared challenges, build trust, and promote broad agreements to improve the environment and quality of life. Our mission is to contribute to a less polarized public space where environmental protection and climate solutions progress through consensus, dialogue, and collaboration. Thanks to stable, long-term funding, we can grow sustainably and support our partners in transformative processes. Our team is growing rapidly, building new collaborations, and expanding our project portfolio. We work within a network of partners, experts, and sponsors from Spain and abroad. While our focus is local, we adhere to the highest international standards in project and financial management. To support our growth, we are looking for an Executive Assistant and Operations Coordinator to assist with internal coordination, appointment scheduling, and the logistics of meetings and events. Tasks Organization of team appointments, meetings, and travel. Preparing records and reports for internal and external meetings. Following up on tasks and agreements from meetings. Updating calendars and planning documents. Preparing presentations, reports, and materials for meetings. Managing and updating physical and digital archives. Assisting in managing contracts and institutional documents. Coordinating information for audits, reports, and internal processes. Ensuring compliance with administrative and documentary procedures. Supporting the planning and execution of internal and external events. Managing bookings, suppliers, and logistical materials. Communicating with participants and partners before and after events. Ensuring the smooth running of events. Collaborating with the Programs, Finance, and Communications departments. Optimizing internal processes and tools. Contributing to creating a collaborative and efficient working environment. Requirements 2–4 years of experience in administrative tasks or operations coordination. Organizational skills and attention to detail. Ability to independently manage multiple tasks and priorities. Proficiency in Google Workspace and Office tools. Competence in preparing records and reports. Native Spanish speaker, advanced English level. Experience working with diverse teams, discretion, and teamwork skills. Preferably experience in NGOs, foundations, or social/project-based organizations. Residence in mainland Spain. Benefits Being part of a dedicated, multidisciplinary team. Opportunity to contribute to the smooth functioning of a high-impact organization. Chance to learn more about project management, partnerships, and institutional processes. Working in an environment that values initiative, organization, and continuous improvement.